How to Add or Manage Admin Roles on Your Facebook Business Page

As a business owner, bringing in a new content creator or marketer can be an exciting step toward growing your brand’s digital presence. When it comes to managing your Facebook page, giving trusted team members administrative roles allows them to handle day-to-day tasks like creating posts, responding to messages and analyzing page insights. Facebook has made it easy for page owners to assign, remove or adjust admin roles in just a few clicks.

Why Assign Roles on Your Facebook Business Page?

The flexibility of Facebook’s page settings allows admins to give team members specific roles. From managing content to responding to customer inquiries, assigning roles offers several benefits:

Increased Efficiency: Team members can divide tasks, ensuring that content creation, community management and customer service are handled quickly and efficiently.
Enhanced Security: With different levels of access, you can control what each team member can do, minimizing the risk of unauthorized changes.
Reduced Workload: By sharing responsibilities, admins can offload certain tasks, allowing everyone to focus on their strengths.

Having multiple page roles also means that no one person bears the entire responsibility of page management. Let’s dive into how to assign, remove or change roles on your Facebook business page.

Steps to Assign a Role on Your Facebook Business Page

To get started, ensure that you are currently an admin on the page. Only an admin can assign roles to others. Follow these steps to add someone new to your page as an admin or assign them another role:

Open Your Page: Log in to Facebook, navigate to your business page and select “Professional Dashboard.”
Page Access: In the professional dashboard menu, find “Page Access” on the left side and click it to open the management panel
Manage Access: Select “Add New,”
Assign a Role: Click “Next,” then enter the person’s name or URL to their Facebook account.
Select The Access Level: Once you’ve added the new page member, click the “Give Access”, or if you want them to be ADMIN level, then you will click the “Allow this person to have full control”.
The person will receive a notification and an invitation to accept the role.

*Note: To ensure the process goes smoothly, the invited individual must have a Facebook account and accept the invite from their end.

Removing Someone From a Role

At times, it may be necessary to remove someone from their role on the page. Here’s how to do it:

Return to Page Access Form Your Professional Dashboard: In the “Page Access” section, you can view the list of current page managers.
Find the Person to Remove: Locate the name of the person whose role you want to remove. Click the three dots next to their name.
Remove Role: In this menu, you’ll find an option to remove their access. Select “Remove Access,” and confirm your choice.

*Important: The person being removed will receive a notification and must approve the removal. Additionally, Facebook requires at least one admin on the page at all times. If you’re the only admin, you’ll need to assign a new admin before removing yourself.

Changing a Role on Your Facebook Business Page

If you want to change someone’s role, perhaps to grant them more access or limit their permissions, Facebook makes it easy:

Open the Page Access Menu From the Professional Dashboard: Go to “Page Access” and locate the team member whose role you want to change.
Edit Their Role: Click the three dots next to the individual’s name. A dropdown will appear where you can select a new role.
Confirm Role Change: Select the desired role, click “Save” and confirm your choice.

*Important: New admins must wait seven days before they can remove or change the roles of other admins, which helps prevent sudden and unauthorized changes.

Understanding Different Facebook Page Roles

To assign the right permissions, here’s a breakdown of each role:

Partial Access (Business Tools Only): Manages only via Meta Business Suite, Business Manager and Ads Manager. Manages content, community activity, messages, ads, insights and leads.
Partial Access (Business Tools + Facebook): Manages content, community activity, messages, ads, insights and leads. Has direct Facebook Page management.
Full Control: Complete access to all settings, including assigning/removing access and deleting the Page.

*Important: If you need your Instagram account connected to your Facebook account, you will need to add that person who is doing it to the Business Manager.

How to Add an Admin to Your Facebook Business Page Using Your Phone

Before you begin, make sure you are already an adminof the Facebook Page. Only admins can manage roles.

Steps to Add Someone as an Admin (or Other Role) from Your Phone:

Open the Facebook App
Log into your Facebook account and tap the menu (☰)in the bottom right (iOS) or top right (Android), then go to your Business Page.
Go to the Page Settings
On your Page, tap “Professional Dashboard.”You might need to scroll a bit to find it.
Tap “Page Access”
Inside the dashboard, scroll down and tap on “Page Access.”This section shows who currently manages the page.
Tap “Add New”
You’ll see an option to “Add New”under people with access. Tap that.
Choose the Role
Tap “Next,”then either search for the person by name or enter their Facebook profile URL. Make sure they already have a Facebook account.
Select Admin Access
When prompted, choose the level of access:
- If you want to give them full admin rights, toggle on “Allow this person to have full control.”
Send the Invite
Tap “Give Access”to send them the invitation. They’ll get a notification and must accept it before the role is active.

*Important:The person must accept the invite using their own Facebook account before they’re officially added.

How to Remove Someone’s Role from Your Phone

Go to your Page> Professional Dashboard> Page Access
Find the person in the list of team members.
Tap the three dots (•••)next to their name.
Select “Remove Access”and confirm.

*Important:Facebook requires at least one admin per page. If you’re the only admin, assign another one first before removing yourself.

How to Remove Someone’s Role from Your Phone

Head to your Page Accessarea via Professional Dashboard.
Find the person, tap the three dots (•••)next to their name.
Tap “Edit Access”or “Change Role.”
Select the new role, then saveand confirm.

*Important: New admins must wait 7 days before they can remove or change roles of other admins — it’s a Facebook safety feature.

Let Us Help You Grow Your Digital Presence

Understanding how to assign roles and manage permissions on your Facebook page can help your team collaborate more effectively. But if managing digital marketing feels overwhelming, we’re here to support your business’s growth. Southern View Media is a Google Trusted Agency that can help you build a strategic, affordable digital presence. Our team specializes in creating impactful content, running targeted ads and managing digital channels to ensure your business reaches its ideal audience.

Get in Touch Today!For a free consultation, call us at 251-517-9425 or visitwww.southernviewmedia.com. Let us handle the details so you can focus on what you do best!